Level 2 Award in Document Controller

1. Introduction to Document Control

   • Role and importance of a Document Controller

   • Types of documents and document lifecycle

2. Document Management Systems (DMS)

   • Overview of digital and manual systems

   • Commonly used DMS tools (e.g., Aconex, SharePoint, EDMS)

3. Document Numbering and Coding

   • Naming conventions

   • Revision and version control

4. Document Control Procedures

   • Receiving, registering, distributing, and archiving documents

   • Retention and disposal policies

5. Compliance and Standards

   • ISO 9001:2015 Documented Information

   • Industry-specific documentation standards

6. Confidentiality and Data Protection

   • GDPR basics

   • Access control and security of sensitive documents

7. Communication and Coordination

   • Working with project teams and stakeholders

   • Tracking and reporting document status

8. Quality Control in Documentation

   • Auditing and accuracy checks

   • Error prevention and corrective actions

This course is designed for:

• Aspiring Document Controllers

• Administrative staff transitioning to document control roles

• Site and office coordinators in construction, engineering, oil & gas, etc.

• Junior project support officers or project administrators

• Anyone seeking a career in document control with no prior formal training

• Gain a recognized Level 2 qualification in document control

• Build foundational skills in document management systems

• Improve organization, accuracy, and compliance in document handling

• Learn industry best practices aligned with ISO standards

• Increase employability in admin, project, or quality assurance roles

• Serve as a stepping stone to higher qualifications or certifications (e.g., Level 3, EDMS certifications)

Assessment typically includes:

• Mode: Online or paper-based (depending on training provider)

• Format:

  • Multiple Choice Questions (MCQs) – 70%

  • Short Structured Questions – 30%

• Pass Mark: Usually 60%

• Duration: 1 – 1.5 hours

• Practical Task or Portfolio (optional): Some providers may include a scenario-based task to assess real-world application